We NEVER charge for set-up time. All costs are included in your package price.
Depending on the services you have requested, the set-up time will vary. As part of your agreement, we require that the venue allow us access to your reception area a minimum of four (4) hours before the first guest is scheduled to arrive. For larger packages, with additional services, we may request a longer period of time.
Our DJs dress in a MINIMUM of a suit and tie but may dress down, per the bride and groom’s request (EXAMPLE: for a destination wedding or a beach themed wedding, etc.)
You can select as much or as little as you prefer. You are always provided a “must play,” “It would be nice to hear,” and a “do not play” link to let us know your preferences and requests, in advance.
Absolutely! As part of your agreement, there is a negotiated overtime rate which can be paid before the overtime kicks in!
Yes. With advance coordination of schedules, we would be happy to set up a meeting to discuss your special event!
Our involvement level is directly proportional to your desire. We can be a live jukebox or a complete emcee for every stage of your event. Just let us know what YOU want and we’ll make it happen!
Because we service so much of the East Central Illinois area (and beyond), as well as traveling to different parts of the country (Florida, South Carolina, Washington DC, Michigan, Indiana, Wisconsin, and Missouri, so far) we recommend 12-18 months in advance. We occasionally have specials if you book far enough in advance, as well as last minute planning…in case your first DJ strangely overbooked.
Usually, any travel costs are included in the pricing package. For greater distances, such as locations farther than 1.5 hours from Champaign, some transportation costs may apply.
We take requests ALL NIGHT LONG! We will focus on the bride and groom’s MUST PLAY list but include all requests throughout the night! If there are requests that appear on the DO NOT PLAY list, we’ll gently and discreetly handle that, too!
Absolutely NOT! Our volume levels are set as the night dictates. People will always be able to hold a conversation, visiting with friends and family, while the DJ keeps the dance floor packed!
Time adjustments can be made at any time! If adjustments are necessary, we will work everything out with the bride and groom!
Our staff includes back-up lighting technicians and DJs, as well as an on-call supervisor to step in, just in case of an emergency. Rest assured, if you book Sapphire Entertainment, we’ll be there!
We provide back up equipment, on site, at each event. We could, theoretically, perform two events at the same time with the equipment we bring to your reception! (This does not apply to photobooths, as we only carry two in the entire company)
Your deposit is usually 50% of the package balance. For example, if your wedding package is $2000, the deposit would be $1000 to secure the date with the remaining balance of $1000 due 30 days prior to your event.
Due to the state-of-the art equipment, as well as advances in technology, we are unable to play CDs at our events. However, if you have a song on a CD that you would like played, prior to your event you can burn the music and have it available on the day of your event.
Your deposit is transferrable, subject to our availability, to whatever date you request. Cancellations are handled according to your agreement. In general, depending on how close your event is scheduled will determine if, and how much, of your payments you can get refunded.
All balances are due 30 days prior to your event.
We accept Venmo, CashApp, Facebook Pay, Chase QuickPay with Zelle, cash, checks, and credit cards as payment for services. You will receive an email with an updated invoice reflecting your payment the same day you make your payment. Credit/debit card payments require a 4% service fee to process. Checks can be delivered to the address listed on your agreement and invoice.
Absolutely! You are encouraged to visit any event we host. Please coordinate with our staff to determine the next available opportunity!
We never expect to be fed during the event. We realize that each plate costs money. If you have guests that do not show, or are kind enough to include us in your planning, we are sincerely appreciative. We will never drink alcohol at your event.
No. Our staff is on duty from the time we arrive until we leave the premises.
Our systems are digital and we play only from laptops or other electronic devices.
Give Ceasar a call at 217-355-1200 and he’ll be happy to answer any question, set up a time to meet and go over you event, as well as secure your date!